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Online Quotation Maker for FREE

Create professional quotes in minutes with Refrens free quotation maker – Boost your business with customizable quotation templates! Download, share and track quotes instantly.

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Create Quotation in Less than 2 Minutes

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Quotation Details
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Quotation-Generator
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Quotation Details
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Create Business, Sales and Price Quotations Online with RefrensCreate Quotation For Free

Features of Quotation Maker

make quotation online with quotation maker
Quotation CreationCraft simple yet professional and beautiful quotations effortlessly. Our intuitive interface ensures that you can create polished quotations without any hassle, allowing you to focus on your business.
Quotation Management
Quotation ManagementKeep all your quotations organized in one place. With easy access to your data, you can quickly retrieve the information you need. Managing your quotations has never been this convenient.
Customization of Quotation & Estimate
Customization OptionsTailor your quotations to match your brand identity. Add your company logo, signature, custom columns, fields, templates, letterhead, footer, and more. Our quotation generator empowers you with full customization capabilities.
Multiple Quotation Sharing Options
Quotation SharingRefrens provides various sharing options to suit your needs. Whether you prefer downloading, emailing, printing, or sharing via WhatsApp, we've got you covered. Additionally, you can copy a shareable link of your quotation for seamless communication.
Track quotations via mail
Quotation TrackingStay informed about your quotations with our email tracking feature. Easily monitor whether your potential clients have viewed your quotes or not. This insight empowers you to follow up strategically, increasing your chances of closing deals.
Convert Estimate to Invoice
Invoice GenerationSave time and effort by converting your quotations into invoices with just one click. There's no need to re-enter data; our system seamlessly transforms your prepared quotations into professional invoices, streamlining your billing process.
Schedule your Email and send quotation on time
Scheduled QuotationsPlan your business activities effectively by scheduling quotations for future dates. With our email and WhatsApp scheduler, you can set up quotations in advance, ensuring timely delivery to your clients.
Client Management
Data ManagementEffortlessly manage and track essential client information and quotations in one centralized location. Maintain concise records, enabling you to serve your clients better and anticipate their needs in the future.
Create Free Quotation

Free tools and templates from Refrens

Invoice generatorProforma invoice generatorPurchase order generatorTax invoice templatesDelivery challan templateWord quote templateInvoice templatesInvoice templates in WordInvoice Templates in Excel

How much does it cost to create quotation?

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Frequently Asked Questions (FAQ)

Yes. Creating, managing and tracking quotations & estimates are free. No hidden charges. You can create 15 documents for free.

When a supplier submits his proposed price and quantity of his products or services to the potential client is known as quotation. It holds all the detailed information about the product, price and the total amount of the transaction.

Both quotations and estimates are the same with a minor change. A quotation that has a fixed price, whereas estimate is a document that gives an approximate cost of the job which is likely to cost. Refrens has an estimate maker that helps you build estimates instantly.

A quotation is a document proposing the price and quantity of the products or services to the potential customer, here the work has not started yet. An invoice is a document sent once the work is completed and asking for the payment of the work.

Yes, with one click. You can easily convert quotations to proforma invoice or a simple invoice.

Yes of course. you can upload your logo by selecting the logo box from the top right corner. You can upload both jpg and png format.

Yes, there are multiple templates for estimates and quotations with magic color enabled.

Using our quotation generator, you can print quotation invoice or download as PDF and also can send via Email. We also give you the options to share your quotation invoice through WhatsApp and by shareable link(after copying link).

Online Quotation Maker - Create Free Quotation

Before using a quotation generator, it helps to understand what a quotation is and how the quotation process works in real business situations.

What is a quotation in business?

A quotation is a formal document that a seller shares with a potential buyer. It includes the price, quantity, and details of the products or services offered. Customers usually request a quotation before making a purchase to understand the cost, scope, and terms.

A quotation is also called a sales quotation. It outlines product or service details, pricing, terms, and the validity period. A quotation is not a legally binding contract on its own. Once a customer accepts the quoted price and terms, it becomes an accepted offer and forms the basis of the sale.

Real-life example and meaning of a quotation

Consider a small trading business that receives enquiries from an online marketplace or website. Their enquiry system is connected to the Refrens quotation generator. When a new lead comes in, all lead details are automatically captured in Refrens. This helps the business manage enquiries and quotations without switching between tools.

The business contacts the lead, understands the requirement, and creates a professional quotation using Refrens. The quotation includes all essential details such as:

  • Business and client information
  • Product or service name and description
  • Quantity, rate, and total amount

In addition to pricing, the business also adds clear terms and conditions, including:

  • Quotation validity period
  • Applicable taxes or charges
  • Payment and delivery terms

Once the quotation is sent, the client can review and accept it online. After acceptance, the quotation status updates automatically in the Refrens dashboard as “Quote Accepted”.

When the order is completed, the business converts the accepted quotation into an invoice with one click. There is no need to recreate the invoice from scratch. This saves time and reduces manual work.

The complete flow, from receiving an enquiry to creating and sending a quotation, client acceptance, and conversion into an invoice, is called the quotation process or quotation cycle. This cycle explains the practical meaning of a quotation in business. It shows how a seller communicates pricing, product or service details, and terms to a potential customer. Using an online quotation generator like Refrens makes this process simple, organised, and efficient by managing every step in one system.

Difference between a quotation and an estimate

A quotation is used when the seller knows the exact price of a product or service. It includes fixed costs, clear product or service details, and defined delivery timelines. Once accepted, a quotation usually forms the basis for invoicing.

An estimate is used when the final cost is not yet certain. It provides an approximate cost based on expected time, effort, materials, or resources. The final price may change once the work scope becomes clear.

Example

A trading or retail business that sells standard products usually knows the exact pricing in advance. In this case, the business shares a quotation with a fixed price, clear quantities, and defined terms.

Now consider a service-based project such as a website redesign. The project manager may not know the exact number of hours or resources required at the start. Instead of a quotation, they create an estimate that outlines the expected cost based on projected effort and scope.

Flexible tools to manage your sales and billing workflow

Businesses use different documents at different stages of the sales cycle. Refrens supports this flexibility by allowing you to manage each part of the process based on your needs.

You can use Refrens to:

  • Manage leads and quotations- Handle enquiries and convert them into quotations using lead and quotation tools.

  • Create and track quotations - Manage the full quotation process using dedicated quotation management software. Create, send, track, and convert quotations easily.

  • Streamline invoicing - Convert accepted quotations into invoices and manage the complete billing process from one system.

Create Free Quotation

How to make a quotation using a quotation maker?

Businesses create quotations in different ways. Some use Word or Excel templates. Some use Google Docs. Others still write quotations manually. Each method works at a basic level, but each has clear limitations.

Manual templates work only when you send very few quotations every month. The process becomes slow and error-prone when you handle multiple enquiries at the same time.

A dedicated quotation maker solves this problem.

From experience, using online quotation software like the Refrens quotation is faster, easier, and more efficient than using Word or Excel templates. It reduces manual work, improves accuracy, and helps you send professional quotations in minutes.

Quotations are required more frequently than invoices. You send one invoice after completing a job. You often send many quotations before you close a single deal.

Example

If 10 prospects ask for pricing and you convert 20 percent, you send:

  • 10 quotations
  • 2 invoices

Creating 10 quotations manually wastes time. A quotation generator allows you to create and send all quotations quickly while keeping everything organised.

Key factors to consider when creating a quotation

Speed of communication

Speed plays a major role in winning clients. Faster responses show professionalism and increase conversion chances.

Using an online quotation maker, you can:

  • Create quotations instantly
  • Send them via email or WhatsApp
  • Respond before competitors do

Design and presentation

A well-designed quotation builds trust. Clean layouts, proper formatting, and consistent branding improve your business image. Customers usually compare quotations from multiple suppliers. Clear pricing, accurate details, and professional presentation help your quotation stand out.

Customers usually compare quotations from multiple suppliers. Clear pricing, accurate details, and professional presentation help your quotation stand out.

Guide to create a quotation

Using the Refrens free quotation maker, you can create online quotations in a few simple steps.

1. Add the quotation title

Start by adding the title “Quotation”. This clearly tells the client what the document is about.

You can also upload your business logo or personal logo if you are a freelancer.

2. Add a quotation number

Each quotation needs a unique quotation number. This helps with tracking and record keeping.

You can use formats such as:

  • 0001
  • 2025/QT/001

Quotation makers automatically generate the next number, which avoids duplication and manual errors. You can also add reference fields such as a purchase order number if required.

3. Set issue date and validity date

Add the date when you issue the quotation. Add a validity or expiry date so the client knows how long the pricing remains valid. This is useful when prices or discounts apply for a limited time.

4. Add your details (quotation from)

Enter your business or personal details, including:

  • Name
  • Address
  • Email
  • Phone number

You can save these details for future use. This saves time when creating new quotations.

5. Add client details (quotation for)

  • Enter your client’s details:
  • Client or company name
  • Address
  • Email
  • Phone number

Quotation software stores client information, so you can reuse it for future quotations.

6. Add product or service details

This section defines what you are offering. Add:

  • Product or service name
  • Description
  • Quantity
  • Rate
  • Total amount

A quotation maker lets you customise this section fully. You can:

  • Rename columns
  • Hide columns
  • Add custom fields
  • Adjust formats based on your business type

You can also:

  • Add applicable taxes
  • Apply discounts
  • Add additional charges
  • Change currency and number format

All totals calculate automatically, which reduces errors.

7. Add terms and conditions

Clearly mention:

  • Payment terms
  • Accepted payment methods
  • Advance payment requirements
  • Delivery or service conditions

If extra work or materials may be required later, mention how additional costs will apply. This avoids disputes.

8. Add additional notes

Use this section to explain:

  • Project timeline
  • Expected completion date
  • Scope summary
  • A short thank-you note
  • Clear notes help clients understand what they are agreeing to.

9. Select a quotation template

Choose a quotation template that matches your business style. Quotation makers offer multiple templates with custom colours and layouts.

You can:

  • Change template colours
  • Match colours with your logo
  • Keep branding consistent across documents

Creating an estimate instead of a quotation

If you are creating an estimate, follow the same steps. The only changes are:

  • Use the title “Estimate”
  • Mention that the total amount is approximate

Estimates suit projects where the final cost depends on time, effort, or materials.

How to send a quotation to a client?

Refrens quotation maker lets you send quotations to clients in multiple ways. The process stays simple and fast, so you can share quotations without extra follow-ups or file handling.

Step 1: Create the quotation

Start by creating your quotation using the Refrens quotation maker.

Add product or service details, pricing, taxes if applicable, and terms.

Step 2: Save the quotation

Once the quotation is complete, save it in your Refrens account.

Saved quotations remain accessible for future reference and tracking.

Ways to send a quotation using Refrens

Send quotation via email

You can send the quotation directly to your client’s email.

  • Click on the Email option
  • Enter the client’s email address
  • Review or edit the auto-filled email subject and message
  • Click Send

The client receives the quotation instantly in their inbox.

Send quotation via WhatsApp

You can also send quotations through WhatsApp for faster communication.

  • Select the WhatsApp option
  • Choose the client’s contact
  • Send the quotation as a message

This method works well when clients prefer quick mobile communication.

Refrens allows you to generate a unique quotation link.

  • Click on Copy Link
  • Share the link via chat, email, or any messaging platform
  • Embed the link on your website if required

The client can view, accept, or download the quotation using the same link.

Download and print the quotation

If you need an offline copy, you can download the quotation as a PDF.

  • Download the quotation for your records
  • Clients can also download and print the quotation from the shared link

This removes the need to resend files manually.

Create Free Quotation

How to customise quotations with Refrens quotation maker?

Refrens quotation generator gives you full control over how your quotations look and what information they include. You can customise quotations while creating them and also after the quotation is generated.

Customisation options while creating a quotation

Add custom fields and columns

You can add multiple custom fields and columns to your quotation. These fields help you include additional details that are important for your client, such as specifications, timelines, reference numbers, or internal notes. You can rename columns, hide unnecessary ones, or add new columns based on your business requirements.

Customise the quotation header

Refrens allows you to customise the header section of your quotation. You can add extra fields to display information such as project references, enquiry numbers, or sales contact details. You can also apply custom formulas to certain fields to display dynamic values where required.

Full quotation-level customisation

You can customise the entire quotation layout from top to bottom. This allows you to structure the document in a way that clearly presents pricing, services, and terms. The result is a quotation that looks professional and aligns with your business identity.

Add attachments to quotations

You can attach supporting files to your quotation. This includes product brochures, technical documents, scope details, or any additional information that helps the client understand your offer better.

Customisation Options After Creating a Quotation

Choose a quotation template

After creating the quotation, you can select from multiple quotation templates available in Refrens. Each template follows a clean and professional layout, suitable for different industries and use cases. You can change templates at any time without affecting the quotation data.

Add letterhead and footer

You can add a customised letterhead and footer to your quotation. This helps you maintain consistent branding across all documents and improves the overall presentation.

Language and script customisation

Refrens supports language and script changes for quotations. This feature is useful if you work with international or multilingual clients and need to present quotations in a specific language format.

Share your customised quotation

Once all customisations are complete, you can share the quotation easily.

You can:

  • Send the quotation via email
  • Share it through WhatsApp
  • Generate a shareable quotation link
Create Free Quotation

Benefits of using an online quotation maker

An online quotation maker helps businesses create, manage, and send quotations faster. It removes manual work, reduces errors, and improves how you present your pricing to clients. Whether you send a few quotes or handle large volumes, using a quotation generator gives you a clear operational advantage.

Below are the key benefits of using an online quotation maker like Refrens.

Faster quotation creation and better efficiency

An online quotation maker speeds up the entire quotation process.

  • You can create quotations instantly using ready templates
  • You save time and cost by creating and sending quotations online
  • You store and reuse client details without re-entering data
  • You manage all quotations from a single dashboard
  • You upload and manage multiple quotations at once for bulk work
  • You convert approved quotations into invoices with one click

Professional look and strong branding

  • A well-designed quotation improves client trust and conversion rates.
  • You customise quotation templates with your brand colours and layout
  • You add your business logo and digital signature
  • You attach files, documents, or service details to the quotation
  • You choose from multiple quotation templates based on your business type

Global use and tax compliance

  • Online quotation makers support businesses that work across regions.
  • You apply Tax, VAT, or other local taxes automatically
  • You avoid manual calculation errors
  • You create quotations in multiple currencies
  • You send quotations to international clients with one click
  • You add custom fields such as PO numbers or project IDs
  • You use formulas for special pricing or structured costing

Easy sharing and quote tracking

  • Sending and tracking quotations becomes simple.
  • You send quotations via email directly from the platform
  • You share quotations on WhatsApp or via a secure link
  • You download quotations as PDF or print them when required
  • You track whether a client has opened the quotation
  • You follow up at the right time based on quote activity

Integrated invoicing software

  • Refrens includes complete invoicing software along with quotation management.
  • You convert approved quotations into invoices instantly
  • You avoid duplicate data entry
  • You track payments and invoice status
  • You manage quotations and invoices from one dashboard

Built-in client management and sales CRM

  • Refrens includes a built-in sales CRM to manage your leads and clients.
  • You add and manage clients in one place
  • You track quotation status such as sent, viewed, or accepted
  • You handle enquiries, follow-ups, and conversions easily
  • You maintain a complete history of client interactions
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